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Project Support Coordinator

Position Overview
Job Type: Full-time
Department: Projects Department
Reports To: Project Manager
About the Role:
We are seeking a highly motivated and detail-oriented individual to join our team as a Projects Support Coordinator. To provide full back office and co-ordination support to the Projects team, ensure that all administrative, procurement, logistics and installation related processes are executed accurately and on time.
Key Responsibilities
  • Issue, process and prepare the clients’ orders within the ERP system. Prepare order confirmation and maintain complete project documentation.
  • Process orders through the Purchasing department and follow up on acknowledgements and lead times of orders with suppliers. Proactively manage any discrepancies.
  • Coordinate deliveries and pick ups with purchasing department, ensuring alignment with site readiness and installation schedules.
  • Liaise with after sales and installation teams to schedule works, coordinate access and follow up during installations to ensure smoot execution.
  • Act as a central coordination point between Project Managers, suppliers, logistics and after- sales team, ensuring clear communication and timely updates.
  • Maintain trackers for orders, deliveries and installations, flag risks or delays early, and support continuous process improvement.
Required Skills and Qualifications
  •  3-5 years’ experience in a similar role within a fit out, contract, joinery, construction environment.
  • Strong organizational follow up skills.
  • Good working knowledge on ERP systems and excel.
  • Confident in dealing with suppliers and internal teams.

Personal Attributes
  • Self-motivated with a detailed-oriented mindset
  • A positive attitude that reflects the company’s values.
  • Highly organized with the ability to manage multiple tasks effectively.
  • Proactive, confident, and capable of taking initiative.
  • Adaptable and able to remain calm under pressure.
What We Offer
  • Competitive  salary package
  • Performance based bonuses
  • Opportunities for personal and professional development
  • Staff purchasing privilege discounts
How to apply
  • Interested candidates are invited to send their CV and a cover letter detailing their relevant experience to hr@fino.com.mt

Apply Today:





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    Fino Buildings,
    Triq l-Imdina, Zone 4,
    Central Business District,
    Birkirkara
    CBD 4010, Malta

    T: +356 2549 3000
    E: info@fino.com.mt