We are currently seeking a Personal Assistant to the Directors who can provide high-level executive and administrative support within a dynamic retail furniture and design environment. This role is for an excellent organized person with good time management skills and professional approach.
Personal Assistant to Directors
Position Overview
Key responsibilities
-
Manage and coordinate Directors’ calendars, appointments, and meetings
-
Prepare agendas, reports, presentations, and briefing documents
-
Take accurate minutes and follow up on action points
-
Arrange travel, accommodation, and itineraries as required
-
Act as the first point of contact for internal and external stakeholders
-
Draft professional correspondence on behalf of the Directors
-
Maintain confidential information with the highest level of discretion
-
Ensure follow-up on management decisions and assigned tasks
-
Organise board meetings, management meetings, and events
-
Maintain filing systems (digital and physical)
-
Track deadlines and ensure timely completion of tasks
-
Assist with special projects and strategic initiatives
-
Assist in the upkeep of the Company’s Policies & Procedures
Requirements
-
Excellent organisational and time-management skills
-
Strong written and verbal communication skills both in Maltese and English
-
High level of discretion and confidentiality
-
Ability to multitask in a fast-paced retail environment
-
Strong attention to detail
-
Problem-solving mindset
-
Proficiency in Microsoft Office and HR systems
-
This role is on a full time basis but reduced working hours would also be considered
Qualifications & Experience
-
Previous experience as a Personal Assistant or Executive Assistant
-
Experience in HR administration and/or property/facilities coordination is highly desirable
-
Diploma or qualification in Business Administration, HR, or related field (preferred)
What we offer
-
A stable and supportive working environment
-
Employee discounts
-
Early Fridays
